Software asset management

As your organization grows, the software the organization utilizes on a regular basis can become astronomical. In addition to managing hardware assets, the potential combinations are nigh-infinite. By providing a single platform to track Software, Hardware, and Human assets, Oomnitza allows you to connect, automate, and visualize the things that power your organization, all from a single source of truth.

Overview

Oomnitza's Software Asset Management takes advantage of our existing integrations to pull in the plethora installed on your machines and utilized by your users. It then lets you combine this data in to do things like

• Surface total software spend
• Show available licenses compared to allocated licenses
• Visualize vendor name, category, cost, and renewal date
• Understand usage trends
• Keep a handle on the most expensive apps to maximize ROI

And more.

Software: -two modules

In many ways, the Software module functions like any other module, however, there are some fundamental differences:

1. Software can be linked to either Contracts (which are, in turn, linked to Users).
2. Software can also be linked to Assets then created by a connector.
3. Software is linked to a catalog, which predetermines a category (e.g. Customer Service Software, Graphics Editor, etc)
4. Software is grouped by Version.
5. Because of their link to a catalog, Softwares can't be Deleted. Instead, they can be Ignored, which pushes them to the bottom and flags them as "Ignored" as long as no contract is assigned.
6. Finally, the Software Module is split into two different sub-modules, SaaS and Desktop.

Because of the fundamental differences between Desktop and SaaS software, Oomnitza splits them into two separate modules to allow separate dashboards, reporting, customization, and workflows. This lets the systems generate more granular metrics with less superfluous data.

Desktop software

The Desktop module, located in Software > Desktop, allows you to monitor the usage of those applications which are installed locally on laptops and PCs.

To make it possible you should configure 'Device integration' on the Configuration > Overview> Integrations page. It will allow Oomnitza to get all the necessary information and provide you with a clear desktop application usage overview.

SaaS software

The SaaS module, located in Software > SaaS, vastly expands the universe of software that Oomnitza can manage.

Like Oomnitza's other modules, SaaS relies on integrations with your key systems to aggregate vital data. In the case of SaaS, we utilize existing integrations with single sign-on (SSO) systems such as Google Suite, Okta, and OneLogin. 

Software details

Information

With these integrations, Oomnitza is able to utilize login data from those services to provide statistics on who's using which software, which licenses they're on, how many seats are available, and how much is being spent on it all.

This can then be combined with Oomnitza's workflow functionality in order to maximize how efficiently you fill your seats while avoiding speeding tickets and other hidden costs and thresholds in your contracts.

The chart at the bottom left shows the software usage dynamics for the last 6 whole calendar months. You can place the cursor over one of the 6 periods to see the detailed information

Note
This chart is shown for SaaS software only.

The right-hand side of the window displays detailed attribute information on the software, based on the user's permissions and the module's configuration.

If a field has an Oomnitza Icon, (), it indicates that the field is a predefined 'system' field and can not be customized. This applies to fields like Location and Barcode.

Contracts

Contracts tie everything together.  By existing on both a user level and a software level, they let you specify different payment models within a software, then assign them to users. This lets you subdivide your seats, understand your costs, and apply them accordingly. 

Assets

A Desktop-specific tab containing a list of devices on which a selected software is installed.

Users

Media

The media tab allows you to store the attachments related to specific software, such as photographs of damage, receipts, invoices, and more. 

History

The History tab provides you with the ability to track changes made to the software asset including what has been changed, when, and by who. The history tab is searchable by term and can be filtered based on what has been changed.