You provided feedback. And, we listened! As always, our customers drive the changes that expand, evolve, and enhance our Enterprise Technology Management (ETM) solution.
Simplification increases efficiency, boosts productivity, reduces costs, and improves the user experience.
Contents
Software Asset Management (SAM)
Platform
Add integrations made simple
On a single page, you can now quickly add the vendor applications that you want to connect to. Just follow the signposts, enter the missing information, load your data into Oomnitza, and you’re done.
Preview your Integrations to ensure data integrity
We’ve made it easier to check the data that you will integrate into your Oomnitza environment so that you can ensure a high-quality experience. We added an automatic preview step when you enter your integration credentials.
Integrate AWS with a single IAM User per region to easily access all accounts
Users no longer need to maintain credentials for each AWS account and AWS role for Oomnitza to connect to their AWS infrastructure. Once users configure AWS Organizations to create a single role that can inherit appropriate access within each account, a single IAM credential in Oomnitza can be used. For example, a customer with dozens of AWS accounts within a region can be configured with a single IAM User.
Monitor integration health with new dashboards and workflows
Operational dashboards for integrations
Want to know the status of all your asset and user integrations? Just select the new integrations dashboard, and you're done.
Review start and end run times, the number of asset or user records that were added, updated, or skipped, and whether integrations were completed successfully.
Review the error logs of integrations that did not complete successfully and mark as reviewed.
Flexible integration health notifications are driven by workflows
With the new custom workflow for integration sync sessions, you can generate notifications when user or asset integrations are completed. You can display the results of the sync in the Workstream and notify colleagues by email, or send the results in a slack message.
You can also trigger an event when an integration run is completed. For example, you can automatically acknowledge runs that complete with a single error.
Troubleshoot integrations
In your integrations dashboards, you review the asset and user integrations that haven't completed successfully and that need your attention. Investigate, resolve, and then add notes and acknowledge that you've reviewed open issues. Reduce the noise and save time by not revisiting known issues!
Add credentials – just the facts
Just select the vendor application, add credentials, and that's it. Other information that was previously requested, such as header, type of token, and all those niggling details that you were prompted to add, are now automatically associated with the integration.
Creating dashboards made easier
Just choose the dashboard that you want and the data sources to get those valuable insights into your data. See who's activated their antivirus software, who's compliant with your company's security policies, and see the total spend for SaaS. In fact, see anything that you want to monitor.
Copy workflows
Just created the killer workflow and want to reuse it? Just a click gets the workflow copied and ready for tweaking. This enables users to quickly build workflows off a base template for easy workflow customization.
Select columns in list views of pages made easier
Open the Assets page, click List View Preferences, and explore. Search for a field, hide, show, or lock fields, and drag and drop fields. You see what you want to see in any list view in Oomnitza!
Search pane remembers your search criteria
Searches are now maintained per page and persist while the user remains logged in. Now, you can search for say Macbook assets, jump to the People page, and jump back to the Assets page, and your assets search is still there.
Create searches usability improvements
You can multiselect fields, pin searches to the search pane, and reorder your search using drag and drop. Not to forget, you can also cut and paste search criteria, such as a list of serial numbers for assets, into search fields.
Define default list views by role
Administrators, want to give your colleagues a head start? Customize the list view of pages so that your colleagues get the information that they need to complete the tasks defined for their role in your organization. Just assign a saved search to each role and you can filter the information that is presented, show only columns that are relevant to the user's role, rearrange the order of the columns, and highlight critical fields. And, any changes that the user makes to the search are remembered so that users can adapt the list view to suit their needs.
Navigation UX Icons added
Navigation links such as “Add” or “Bulk Edit” took excessive space and lacked symbols. We have replaced the link texts with symbols with tooltips.
Now the icons are more intuitive and can more clearly demonstrate active/inactive characteristics.
Use the onboarding wizard to set up Oomnitza instances
Got the welcome to Oomnitza email? With a few clicks and minimal effort, you'll upload your logo, connect your users and endpoints to Oomnitza. In record time, you'll be ready to unleash the power of Oomnitza.
At the beginning of your Oomnitza journey, any data owner can integrate their tools without having to learn Oomnitza. First, we created a user experience that is exclusive to adding best practices integrations. This prevents your tool admin from modifying any existing Oomnitza data.
Second, we simplified the integration workflow by automatically applying best practices where applicable. This means your Slack admin, who might be unfamiliar with field mappings, can successfully integrate Slack into Oomnitza with predefined field mappings based on best practices.
We added a summary so you can audit the total counts of each integration. This self-service audit by your data owner will save you any back and forth on incorrectly configured credentials.
Tip
Learn more about the new features, read the article in the Help Center.
Platform bug fixes and more enhancements
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Migration tool now supports custom objects.
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Fixed an issue where integrations data processing would hang.
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Updated Color palette for statuses contains two color tones to increase accessibility by increasing the contrast between backgrounds and text. Dark tone is for labels. Light tone is for indicators.
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Fixed an issue when AWS IAM connector is unable to finish syncing when the user has 2 or more policies.
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Role restrictions between dashboards and saved searches are now consistent.
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Fixed an issue where Google IdP initiated SSO login returns Internal Server Error page.
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Fixed several UX issues related to the login and forgot password functionality.
- Conditional Threshold Block advanced editor supports low-code style.
Software Asset Management
One contract for all desktop software licenses
Now, enterprise contracts for desktop software can handle both single-key and multiple-key contracts. In enterprise contracts, you can track usage and get the insights that you need to reduce costs and budget more accurately.
If you added single-key contracts in a previous release, we've transformed them into enterprise contracts so you won't miss out on the advanced features of enterprise contracts including budgeted costs and usage tracking.
Multi-currency support
Choose a company currency for financial reporting and set the conversion rate for the other currencies that you use. Say, your company currency is US dollar and you record SaaS costs in US dollar, euro, and pound sterling. You now get a unified and simplified view of your contract and endpoint costs in your company currency regardless which other currencies you use for recording contract costs.
We’ve added the new company currency field to the Configuration > General > General page where you can now define your global company currency.
By default, you can choose one of the following currencies as your company currency:
- US dollar (default company currency)
- Great Britain pound
- Euro
You can add more currencies on the Configuration > Custom Objects > Currency page.
Gain insights with top-ten SaaS dashboards
Review the top-ten most active SaaS applications and the top-ten most used SaaS applications. Use the dashboards to get the information that you need to budget more accurately and reduce costs.
Try it out! Go to Dashboards, add the widgets, and get those critical insights.
Illustration of new out-of-the box widget showing most active SaaS applications
Illustration of new out-of-the box widget showing used and available SaaS licenses
Run multiple IdPs
Transitioning from one identity provider (IdP) to another, from Google Workspace to Okta, or your organization uses two or more IdPs? Now, you can run multiple IdPs in a single Oomnitza instance.
Choose look-back period for SaaS sync with IdPs
The more historical data that you use when you sync your IdP with Oomnitza for the first time, the greater the workload and the longer it takes. Now, you choose how many days of data you need to sync with Oomnitza. Say, you want to test the sync, a day's worth of data might do. You can shorten the look-back period to a day, week, month, three months, or six months. You can access the look-back setting when setting up or editing your SSO integration. Prior to this release, the look-back period was always 6 months.
Modify SaaS application names
When you split a managed integration for a SaaS application, say Zendesk into Zendesk for Customer Support and Zendesk for IT, you can change the name of the SaaS to something more meaningful to your organization. Prior to this release, there was no way to modify the application name once the link to the software catalog record was established.
Software Asset Management bug fixes and more enhancements
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Enhanced the assignment rules page with several usability enhancements including giving the user (1) the ability to edit the block by selecting the rule, not just the corresponding arrow to open it, (2) the ability to edit and view multiple rules (i.e. not forcing a save if navigating to another rule), (3) warning the user if exiting before any changes are lost, (4) more intuitive buttons to ensure any changes are saved.
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Fixed a permission issue when selecting widget type when creating a widget.
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Fixed an issue where the last login threshold graph was leaving out some users.
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Fixed an issue when importing a SaaS User with the last visit not updating usage graphs.
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Updated Assigned vs. Not Assigned chart header to include “contract(s)” as a software record could have more than one contract assigned to it.
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Fixed a formatting issue on the Desktop Software information tab with the Spend field and the label has been changed to ‘Annual Spend’ to be consistent across the solution.
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Updated the label on the ‘Run Rules' button on the Contract’s Assignment Rules page to ‘Run Now’ along with providing a tool tip to clarify this button initiates the immediate run of the assignment rules.
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Fixed an issue when importing users using a spreadsheet that includes email address and last visit, the tool tip was appearing as blank when hovering over the information icon.
Accessories
Add kits to stockrooms
On the Kits page, you can now create, define, and assign a kit to a stockroom. Prior to this release, the user was required to navigate from the kit to the location to drill down into the stockroom to perform the assignment. Now the user can simply create the kit, and select the Stockrooms tab to assign and/or view associated stockrooms.
Before, kits were available in all stockrooms in any location regardless if they were applicable for that stockroom and location. Now, you can put your onboarding kit or any other kit in a stockroom such as your stockroom in the USA, Europe, or Japan. No more guessing if you picked the right kit for your European or American colleagues. And, no more lost sleep wondering whether your European employees got the American onboarding kit or vice versa. Now when you view a stockroom you can review the relationships between kits and stockrooms using the Kits tab in the Stockroom menu. You can also add kits to the stockroom from here too!
Accessories bug fixes and more enhancements
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Added a Done button when viewing, creating, or modifying a kit for a more elegant way to close the window. Prior, a user had to select the 'X' in the upper right-hand corner to close the window.
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Fixed issue where an image was not displaying in block view.
Tip
Learn more about the new features, read the article in the Help Center.
Integrations
With each release new asset, user, and SaaS user integrations are being added with presets that will help you to easily create workflows that automate routine and complex tasks like life cycle processes such as asset purchase to end-of-life, onboarding and offboarding employees, ensuring compliance, and enforcing security best practices.
Tip
Need more presets to create workflows?
Contact Support. Check out the documentation on integrations in the Help Center.
Extended asset and user integrations
| Extended Integration | Load |
|
User |
|
| Amazon QuickSight | User |
| Brex | Users |
| Device42 | Assets |
| Device42 | Devices |
| Device42 | Users |
| Digital Ocean | Assets |
| Infoblox | Assets |
| Infosec IQ | Users |
| Insight | Assets |
| Kandji | Asset |
| Lattice | Users |
| Mosyle Business | Users |
| Mosyle Business | Asset |
|
MunkiReport |
Asset |
| ObserveIT | Asset |
| Paylocity | User |
| Presidio | Asset |
| Qualys | Asset |
| Qualys | User |
| Quip | User |
| SolarWinds | Users |
| SolarWinds | Assets |
| SysAid | Users |
| SysAid | Assets |
| TalkDesk | User |
| UKG Pro | User |
| Windows Autopilot | Asset |
| Wrike | Users |
| Xero | Asset |
| Xero | Users |
Security announcement
Data retention
This is the first announcement. Subsequent announcements will be made and notifications will be sent to prepare you for this change in the periods for data retention.
On April 3rd 2023, Oomnitza will reduce the data retention period of the logs for the following types of historical data:
- The historical data for Objects will be retained for 3 years.
- The historical data for the Activity feed will be retained for 1 year.
- The historical data for the Workflows logs will be retained for 90 days.
- The historical data for the integrations logs will be retained for 90 days.
Important
If you want to retain historical data for longer periods, you must use the Oomnitza API to export the historical data that you want to retain before it expires.
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