Creating workflows for Adobe Experience Manager assets

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You'll get visibility of your Adobe Experience Manager assets by creating configurable workflows to automate tasks such as:

• Fetching, updating, and deleting a digital asset
• Offboarding or transferring ownership of an asset to another user

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Adding your credentials

Adding global variables

Creating workflows

About

The Adobe Experience Manager workflows use the Assets HTTP API.

Adding your credentials

Before you create workflows, you need to have added your Adobe Experience Manager credentials to Oomnitza. 

1. In Oomnitza, go to Configuration > Security > Credentials.
2. Click Add new credential(+).
3. Click Advanced Mode.
4. Add the INFORMATION details.
5. Click the AUTHORIZATION tab.
6. Ensure that Basic Auth is selected as the authorization type.
7. Enter the username and password of your account.
8. Click Create. 

Adding global variables

To save time entering information when you create the integration, you can add your Adobe Experience Manager Domain and Port as global variables in Oomnitza.

1. Click Configuration > General > Global Settings.
2. Click Add new variable(+).
3. Add the following variable as the key Adobe.ExperienceManagerDomain
4. For the value, enter your Adobe Experience Manager Domain or full URL with the leading https:// removed, such as test-host.domain.com
5. Save your changes.
6. Repeat steps 1-5 to add the Adobe.ExperienceManagerPort variable key. Enter your Port Number as the value, for example 4503

Creating workflows

To create an asset workflow, you must complete these steps:  

1. Click Configuration > Workflows 
2. Click Add (+) and select Assets from the list.
3. Edit the Begin Block and add rules to trigger the workflow. For example, if you set the  Actions to New, the workflow will run for every new asset record added to Oomnitza.
4. Drag and drop the API block onto the Sandbox.
5. Click Edit on the API block and enter Adobe Experience Manager in the search field. 
6. Select a preset from the list below. To choose a preset, click the forward arrow (>).
   
   • Change Asset Ownership (Digital Asset)
   • Update Asset Metadata (Digital Asset)
   • Get an Asset (Digital Asset)
   • Delete Asset (Digital Asset)
7. Select your credentials from the list.
8. Your Adobe Experience Manager Domain and Port Number are derived from the global variables you created earlier. 
9. Enter any mandatory information when prompted.
10. Select Advanced Mode and navigate to the Response tab. You can map the entire response by placing {{response}} in the Response field and mapping it to a custom long text Oomnitza field, such as API Response as per the example below. Once you have the entire response, you can then parse the JSON response values to custom Oomnitza fields.
11. Connect the Blocks. 
12. Save, validate, and activate your workflow.

Using the Adobe Experience Manager Change Asset Ownership preset

The Adobe Experience Manager Change Asset Ownership preset enables you to assign an asset to a new owner.

When you select this preset, you need to supply the following information:

• Path to asset: Repository path of the asset, such as /api/assets/myFolder/*
• Title: Asset name, such as My Asset
• Type: Such as Pdf. See Asset Types for values.
• New Owner: User ID of the new owner, such as jsmith.

Using the Adobe Experience Manager Update Asset Metadata preset

This Adobe Experience Manager Update Asset Metadata preset enables you to update asset metadata.

When you select this preset, you need to supply the following information:

• Path to asset: Repository path of the asset, such as /API/assets/myFolder/*
• Title: Asset name, such as My Asset

Using the Adobe Experience Manager Get an asset preset 

The Adobe Experience Manager Get an asset preset enables you to fetch an asset by specifying the path.

Using the Adobe Experience Manager Delete asset preset

The Adobe Experience Manager Delete asset preset enables you to delete an asset by specifying the path.

Reference articles for workflows

• Mapping positive and negative responses
• Troubleshooting workflows 
• Using the API block