Creating an extended integration for JetBrains users

Let Oomnitza be your single source of truth!

You'll get visibility of your JetBrains users as data from JetBrains is automatically transformed into consumable information and actionable insights.

Connect Oomnitza and JetBrains in minutes

Get the information and insights that you need to reduce costs and the time that you spend on administration tasks such as:

• Configurable dashboards and list views of key user information
• Configurable reports to share information about users with your colleagues and management
• Configurable workflows that you can easily create to retrieve:
  • All user data
  • Data relating to a user's role and last login date.
  • Any other subset of user information

Navigation

Adding JetBrains global variables

Adding the credentials

Creating the user integration

Creating custom mappings

Creating workflows

Creating user workflows with the API block

Get User Details

Creating Saas user workflows

User Role preset

Before you start

Best practice
For the integration with Oomnitza, create a dedicated user account.

JetBrains uses OAuth2.0 authentication. A client id and a secret are required to access the service. If you don't have this information, contact your JetBrains client representative.

For further information consult the JetBrains API documentation.

Adding JetBrains global variables

To save time when you create workflows, set your JetBrains full server URL as a global variable:

1. From the menu, go to Configuration>General.
2. Click Global Settings.
3. Click Add new variable (+).
4. Add the JetBrains.JetBrains Full Url variable and its value. 
5. Save your changes.

Adding the credentials

To stream JetBrains user data into Oomnitza, complete the following steps:

1. In Oomnitza, go to Configuration>Security>Credentials.
2. Click Add new credential (+).
3. Add the information details.
4. Click the AUTHORIZATION tab.
5. Select OAuth 2.0 as the authorization type.
6. From the SaaS list, select JetBrains.
7. Enter the full server URL of your JetBrains server, for example: https://example.youtrack.cloud(/hub).com or https://companyname.com/hub(/youtrack).
8. Enter your Client ID and Client Secret. 
9. Enter your Scopes as a space seperated list. Your scope is the ID of the registered-in-Hub service associated with the resource server. For example, if the client wants to access issues in YouTrack, they should use the id of YouTrack service in Hub. For further information refer to the JetBrains API documentation.
10. Authenticate the connection.
11. Click CREATE. 

You use the credentials that you added to create and customize your JetBrains (OAuth 2.0) integrations with Oomnitza.

Next

You use the credentials that you added to create and customize your JetBrains integrations with Oomnitza.

Creating the user integration

Info and connect details

1. From the menu, go to Configuration>Integrations>Overview.
2. Click Integrations List View .
3. On the Integrations page, scroll down to the Extended section for User Integrations.
4. Click NEW INTEGRATION.
5. In the New User Integration sidebar, click JetBrains.
6. Click APPLY next to the JetBrains User Load, and then click NEXT twice.

Connect page

Best practice
To ensure that only live user records are streamed to Oomnitza, choose Update only as your integration preference. When you run the integration, you can check the error logs to see which user records weren't uploaded and why they weren't uploaded. You can then decide whether to upload the user records that were skipped by changing your integration preference to create and upload. See Access error logs.

On the connect page, complete the following steps to connect the integration:

1. Enter a descriptive name for the integration such as JetBrains User Load. This name will be displayed on the Integrations page once the setup is complete.
2. From the User Selection list, select User plus SaaS User or User only.
3. If you select User plus SaaS User and you have multiple instances of the same SaaS application, select the application from the SaaS Selection list. If you have a single instance of the SaaS application, skip this step.
4. From the installation type list, select Cloud.
5. From the Credentials list, select your credentials.
6. From the Integration Preferences list, select Update only.   
7. Enter the name of the user of the integration.
8. Enter the full server URL of your JetBrains server, for example: https://example.youtrack.cloud(/hub).com or https://companyname.com/hub(/youtrack).
9. Click Next.

Creating custom mappings

Map the JetBrains fields to Oomnitza fields and create custom mappings to get the user information that you need.

Complete these actions:

1. Create a custom mapping for the JetBrains ID. To do this, complete the following steps:
   1. Select the down arrow on the ID field that you want to map.
   2. Select Add new Oomnitza users field.
   3. Change the name of the field to JetBrains User Id.
   4. Click CREATE. 
2. You have the option to create custom mappings to map any other field that you want to add to Oomnitza. To create an optional custom mapping, do the following:
   1. Click the down arrow on the field that you want to map.
   2. Select Add new Oomnitza users field.
   3. Change the name of the field.
   4. Click CREATE. 
3. Map and assign a sync key to the Email field.
4. Click NEXT.

Note: For all user loads, it is recommended that you map role information to an employee role in Oomnitza. Users need to have an employee role defined in order to access Oomnitza. If the role information is not available from the user load, it is recommended that you select Employee from the Oomnitza Role dropdown list. You have the option to overwrite this at a later point should the role information become available. 

Standard JetBrains to Oomnitza mappings

The following JetBrains fields can be mapped to Oomnitza:

Connector Sync Time
Email
Id
Is Profile Email Verified
Login Name
Name
Profile Email Type
Type

Want to map more fields to Oomnitza?
Contact Support, or see Mapping extended connectors.

When you've completed mapping the JetBrains to Oomnitza fields, click NEXT.

Schedule

By default, user data is streamed to Oomnitza once every day.

You can configure the schedule to meet your needs such as changing the interval or changing the time so that the data is streamed when your system isn't busy.

1. Configure your schedule.
2. Click FINISH.

Result

A new tile is created for the integration on the Integrations page. 

What to do next

If you want to see the information that is collected now, click the tile on the Integrations page and click RUN NOW.

If you want to change the integration settings, you can click a navigation link on the page, such as 4 Mappings, and edit the settings. 

Creating workflows

Creating user workflows with the API block

To reduce your workload and automate complex and repetitive tasks, you can create user workflows with the API block by following the steps in Creating user workflows with the API block. To locate the available presets, enter JetBrains in the Select Preset search field. Select your preset of choice and for every preset enter the following information in the Configure section:

1. Your correct JetBrains Credentials that you created in Adding the credentials.
2. Your JetBrains Server URL should be derived from the variable created in Adding JetBrains global variables or entered manually. 

The API workflow block comes with one built-in preset, the JetBrains Get User Details preset.

Using the JetBrains Get User Details preset

The JetBrains Get User preset allows you to retrieve information about users that you have the permission to view. It retrieves data using the user id field that you mapped in Creating custom mappings.

This preset can be customized to return only the specified subset of the fields for each user. To customize the preset, enter your correct information in Configure section and complete the following actions:

1. Click the Advanced Mode button located in the upper right of the window.
2. Select the Information tab.
3. Customize the URL field to return only specific fields for the user. For information on the correct syntax see JetBrains REST API documentation: Get User.

Creating Saas user workflows

You can create the SaaS User workflow by following the steps in Creating Saas user workflows. To locate the available presets, enter JetBrains in the Select Preset search field. Select your preset of choice and for every preset enter the following information in the Configure section:

1. Your correct JetBrains Credentials that you created in Adding the credentials.
2. The full server URL of your JetBrains server, for example: https://example.youtrack.cloud(/hub).com or https://companyname.com/hub(/youtrack).

The SaaS User workflow block comes with one available preset, the JetBrains User Role preset .

Using the JetBrains User Role preset

The JetBrains User Role preset enables you to read a read a user’s role and last login date.

For further information on workflows see:
 Understanding workflows
 Workflow block overview

Unleash the power of Oomnitza

To get valuable actionable insights that help you manage your users, learn how to:

• Configure dashboards for your users and software
• Configure custom reports about your users and software
• Create workflows to automate tasks

See  Getting started for more information.