Adding usage stats for SaaS applications

Plan budgets by tracking the usage stats for the SaaS services that your organization uses.

Before you start

You must add cost line items to the Budgeted Costs page.

About usage stats

You can add daily usage stats grouped by month for the cost line items that you add on the Budgeted Costs page.

You can only add usage stats for active line items. The active period is determined by the effective date and the end date of the contract line item. 

Tip
For the budgeted costs that you want to track, add metrics. That way you’ll know what you’re measuring when you add usage stats. Let’s say you have a fixed cost for a SaaS service contract for 100 users. When you track usage for the year, you discover that only 50 users use the SaaS service. You can use this information to create more accurate budgets and renegotiate contracts with vendors based on your actual usage.

Procedure

1. From the menu, click Contracts.
2. Click a record.
3. Click Usage. By default, the current month is selected.
4. To add usage stats, click the + icon.
5. Enter or select the date and then click the down arrow. A list of the line items that you added to the Budgeted Costs page is displayed.
6. Enter a numeric value. If you don’t want to track usage for a specific cost type, enter 0.
7. Click Save.

Result

The usage stats are recorded and displayed by the current month and year.

Tip
To view or add the usage stats for previous months, click the date such as December 2021, select the year from the list, and then click the month.