Learn more about the costs that are calculated and the information that is tracked for enterprise contracts for desktop software.
Calculated costs
Current Year Budgeted Contract Cost - company currency
The total budgeted cost of the contract in the company currency for the current year.
Current Year Budgeted Contract Cost - contract currency
The total budgeted cost of the contract in the currency that was used to record the budgeted costs for the current year. (This field is only shown when you record costs in a currency other than your company currency.)
Total Budgeted Contract Cost - company currency
The total budgeted cost of the contract in the company currency from the contract start to the contract end date.
Total Budgeted Contract Cost - contract currency
The total budgeted cost of the contract in the currency that was used to record the budgeted costs from the contract start to the contract end date. (This field is only shown when you record costs in a currency other than your company currency.)
Reference information
To configure your contract, review the definitions for the following fields. The fields are listed in alphabetical order.
Autorenewal
The contract will be automatically renewed on the date that is entered in the Renewal Date field. Enter the renewal date, and then select the Autorenewal checkbox.
Contract Currency (mandatory)
By default, you can choose one of the following currencies as the contract currency:
- EUR (Euro)
- GBP (British pound sterling)
- USD (United States dollar)
If you set a company currency and you use another currency to record the contract costs, the cost for the current year and the total cost of the contract are shown in the contract currency and in the company currency.
Contract Name (mandatory)
Enter the unique name of the contract.
Contract Start Date and Contract End Date
Enter the start and end dates for the contract so that the cost for the current year and the total cost of the contract can be calculated.
Note
The contract start date must be later than January 1, 2002.
Contract Type (mandatory)
Ensure that Desktop Software Contract - Enterprise is selected.
Payment Date
When you enter line items on the Budgeted Costs page, you can specify the payment schedule for each line item. So, you don't need to enter a value in this field.
Payment Schedule (mandatory)
Select the payment schedule. When you add line items on the Budgeted Costs page, you can select a payment schedule for each line item.
Price
Ensure that the price is set to 0. To record the cost of contracts, you enter line items on the Budgeted Costs page.
Renewal Date
Enter the date when the contract must be renewed. The renewal date is shown on the Budgeted Costs page.
Responsible Person
Enter the name of the contact person for the contract.
Software Name (mandatory)
Enter the name of the software.
Start Date (mandatory)
You must enter a start date. This field is to be deprecated in a future release. The fields that are actually used to calculate the current year and the total contract costs are the Contract Start Date and Contract End Date fields.
Support Phone
Enter the phone number.
Vendor Name
Enter the name of the vendor of the application.
Number of Seats
The total number of seats that were assigned to the license. This field is added after you add a license.
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