Managing a stockroom using the Oomnitza Stockroom app

Stockrooms makes the inventory tracking process as easier. 

Assets and accessories can be assigned or loaned to end users, and stock maintained and accurately tracked using the application. 

Oomnitza stockroom app allows you to:

• Easily customize your inventory system
• Track and assign assets and accessories across multiple locations
• Set low stock alerts or loan reminders

Minimum role permissions

Create a dedicated role for mobile apps users and grant them access and access levels to Oomnitza objects.

See Creating and editing roles and Granting role permissions.

• Read access for Accessories 
• Read access for Locations 
• Add or Edit access for Stockrooms 
• Read access for Stockroom Accessory 
• Read access for Users

Contents

1. Installing the stockrooms by Oomnitza app
2. Assigning an accessory to a user
3. Returning an accessory
4. Assigning an asset to a user
5. Returning an asset

Installing the stockrooms by Oomnitza app

1. Download the Stockrooms by Oomnitza app from the Apple store. The app is supported by any iPad with iOS 11 or later. 
2. Enter your Oomnitza subdomain. 
3. Enter your API token. See Adding, revoking, and refreshing API tokens. Make sure you copy and save the token when it is generated.
4. Tap Connect and set your location. 
5. Select a user that you wish to assign an accessory or asset from the list. 

Result
You will now be presented with a list of assets and accessories for that location.

Tip
If you find that there are some menu items described in this guide unavailable to you, such as the option to search for accessories, make sure that your mobile screen view is configured to view all menu items. For information on how to do this, refer to Using the mobile screen builder. 

Assigning an accessory to a user

To assign an accessory to a user in the Oomnitza stockroom, complete the following steps

1. Search for your accessory in the search bar or use the filter in the upper left of the screen to refine your results. The Accessory Name, SKU, Category and Quantity are displayed by default in the block view. You may notice that some of accessories returned in the search results are color coded and assigned labels. For further information, see Table 1: Accessory labels.
2. Tap an accessory and select a Quantity.
3. Optional: Tap Loan and enter a Return date.
4. Tap Confirm.

Result
The accessory is added to your cart. Tap Proceed to complete the transaction and assign the accessory to the user.

Table 1: Accessory labels

Type of label	Color code
In-stock
Out-of-stock
On-loan
Out-of-stock with alternative
On-loan with alternative

Returning an accessory

Once an accessory is assigned to a user, you can return it by completing the following steps

1. In the search results, tap the Return tab. Accessories assigned to the user on a loan basis are marked with a green label.
2. Tap the accessory you wish to return. Select the items you wish to return from the list. The number of items you have selected to return will be added to the return Quantity.
3. Tap Confirm

Result
The accessory is added to your cart. Tap Proceed to complete the transaction and return the accessory.

Assigning an asset to a user

To assign an asset to a user in the Oomnitza stockroom, complete the following steps

1. Search for your asset in the search bar and tap to select. You have the option to change the type of information that is returned in the asset block view. For example, if you want to display the Serial Number, Equipment ID and Location in the block view, complete the following steps:

   1. Navigate to your Oomnitza website and go to Hardware > All Assets. 
   2. Select the block view icon .
   3. Select the Block View settings icon . 
   4. Enter the following information:
      

   Result
   Your asset block view is now configured. 

2. Optional: Tap Loan and enter a Return date.
3. Tap Confirm

Result
The asset is added to your cart. Tap Proceed to complete the transaction and assign the asset to the user.

Returning an asset

Once an asset is assigned to you, you can return it by completing the following steps

1. In the search results, select the Return tab.
2. Tap the asset you wish to return.
3. Optional: Tap Do not add to inventory if you do not want to update the return in the inventory list.
4. Tap Confirm

Result
The asset is added to your cart. Tap Proceed to complete the transaction and return the asset.