This is a preliminary list of the main features and feature enhancements that are currently targeted for inclusion in the May 2025 release.
Transforming SaaS User Management
Overview
Building on the foundation for transforming SaaS user management in the Fall 2024 release, new features have been added that leverage the unified view of SaaS users to create advanced searches, reports, and more flexible and powerful workflows.
Business Value
Drives operational efficiency through enhanced visibility and control over SaaS user data allowing for better reporting and user-based automation.
You gain a unified view of users assigned to SaaS applications with advanced filters for searching data and for generating dashboard charts and reports that can be shared with your colleagues.
You can leverage enhanced SaaS workflows that automate business processes for all or specific SaaS systems and that can exploit the custom fields that were added, and that can be run when new records are added, or modified, or both.
You can share information seamlessly using scheduled or subscription reports that can be generated using advanced filters that include the custom fields that were added to enrich the data that is collected such as information about the cost of SaaS applications.
Problem Solved
Evolve from single to a unified view of SaaS users to gain greater visibility and operational efficiency.
Improved SaaS License Allocation Management
Overview
You talked. Oomnitza listened!
Before you had to set a limit to the number of licenses in order to enter the number of licenses that were available for allocation. And, if you set a limit, you couldn't over allocate licenses.
Business Value
Drives profitability by improving SaaS license forecasting, enabling smarter spend decisions.
The benefits are as follows:
The number of licenses can be entered without having to enforce a license limits.
Eliminates confusing license values in reports.
Better alignment with procurement and compliance
Problem Solved
The number of licenses can be tracked without having to enforce limits.
Unassigning users from desktop software
Overview
Decided to replace the desktop software that your organization uses? You know that that means removing users who were assigned that software, removing the contract that is associated with the software, and removing or freeing up the licenses.
Before, that was an arduous and complex process because you couldn’t simply select the records and delete them. Now, it's just click and remove.
Business Value
Save time and boost efficiency by simplifying the efforts required to remove users from Desktop software.
Problem Solved
You can unassign one, more, or all users from desktop software.
Seamless Integration of SaaS User Information
Overview
Retrieving SaaS user roles and last activity timestamps is essential for managing SaaS applications, calculating SaaS costs, and tracking SaaS usage.
Before, when you added an extended user integration for SaaS applications, you had to configure a workflow to retrieve the SaaS user's role and last activity. A separate workflow for each SaaS user integration that you added to your environment!
Now, when you add a user integration, you can automatically and seamlessly retrieve SaaS user roles and last activity. And, that's not all! You can also switch on the deactivate feature which will detect and deactivate SaaS user records in Oomnitza that aren't listed in the SaaS application, or that have been deactivated by the SaaS application.
Business Value
Enables faster integration deployments while providing greater flexibility for managing the SaaS lifecycle.
The benefits are as follows:
Accelerated implementation of integrations.
Key data used to evaluate usage is automatically ingested enabling you to reduce costs by canceling underutilized SaaS apps.
Performance improvement as workflows to retrieve SaaS information are not required.
Data accuracy and hygiene enhancements as users are immediately deactivated when the integration syncs with the vendor application.
Problem Solved
Retrieval of critical information for managing all SaaS vendor applications is retrieved when Oomnitza syncs with vendor applications.
This major usability and user experience enhancement is not only available for Oomnitza's out-of-the-box extended user integrations. It is also available for custom user integrations.
Watch this space! The built-in role retrieval and deactivate SaaS users feature for extended user integrations will be rolled out in phases. Don't worry, you'll be notified when the extended user integrations that you use are being upgraded and you'll be provided with all the information that you need to upgrade your integrations.
Doc Agent: AI System Documentation
Overview
Doc Agent automates the generation of comprehensive, and audit-ready documentation of the configuration of your entire Oomnitza system.
Doc Agent uses AI to scan, analyze and summarize the entire system configuration for objects such as tables, workflows, integrations, and other system objects and provides an overall summary, data changes, and technical details depending on the object type. The AI agent automatically produces documentation in near real-time, covering:
- Tables (field mappings, data types, relationships, and validation rules).
- Workflows (trigger conditions, actions, dependencies, & notifications).
- Integrations (API endpoints, data transformations, and error handling).
- Other system objects
Business Value
Reduce time and effort preparing documentation for audits and improve the ability to pass audits through greater consistency and accuracy.
Comprehensive audit-ready documentation for the entire Oomnitza system which will:
Ensure that your organization is always audit ready.
Reduce the cost and time involved in manually exporting list views and data model objects - page by page - and then compiling the information to produce a report.
Eliminate potential manual errors such as incomplete coverage of your Oomnitza system.
Problem Solved
Eliminates manual reporting and ensures your organization is audit-ready.
Tracking IP addresses
Overview
On the Activities page, you see who logged in and what they did when they logged in.
Let's say you notice something suspicious and you want to know more, such as the external IP address of the user. Or, for auditing purposes you want to track the IP addresses of users who log into Oomnitza.
Business Value
Reduces risk by strengthening traceability, threat detection and GDPR data retention requirements and improves operational efficiency by reducing effort for audit preparation.
Problem Solved
Administrators can track IP addresses of users who log into Oomnitza.
Tracking Migrations
Overview
Want to add some tracking information when you migrate your Oomnitza development instance to production? Say you want to know why new custom fields, searches, dashboards, were migrated to your Oomnitza production instance.
Now, when you add a migration, you can refer to the support ticket that was raised to perform the migration, and you can add more details in the notes field.
And when the migration is completed, you can review the tracking information that you added in the migration logs.
Business Value
Reduce risk and increases trust in asset data by providing better visibility into specific details behind changes and drive operational efficiency by streamlining reconciliation and error resolution tasks.
The benefits are as follows:
Users can add information to record system changes which can be used to track and troubleshoot such as identifying when and why a change was introduced into Oomnitza.
Simplifies audits.
Problem Solved
Users can track the changes introduced by a migration asn the ticket associated with the changes .
Integration Sync Session Details
Overview
Ran an integration, asset, user, SaaS management integration, or custom integration and something went wrong? Open the integration, open the sync session, select the sync that had issues. And, you’re none the wiser.
You want error or warning messages in plain English and you want to know what you can do to prevent it happening again.
Let’s say you get an error message like ‘missing sync key value’ and you want to know more. Just copy the API response for the record to your favorite editor to have a closer look.
You check the mapping section of your integration and see that the user’s email is the sync key (primary identifier) and you see in the response that the email field is empty. Now, you’ve got options to resolve the issue - choose another sync key, ensure the sync key is always populated…
Business Value
Drives profitability by improving SaaS license forecasting, enabling smarter spend decisions.
The benefits are as follows:
Quicker resolution of issues that impact the streaming of key data into Oomnitza.
Awareness of issues that cause integrations to run unsuccessfully such as the failure to select sync fields that aren't populated with data.
Problem Solved
Error messages are generated that help customers resolve issues when running integrations.
Enhancements to Upgrading Integrations
Upgrade Version Log
Overview
It’s always a good idea to keep up-to-date and that includes upgrading to the latest available version of an integration. Otherwise, you fall behind and miss out on changes such as new key fields that were added, fields that were removed, and a host of other improvements made to enforce data hygiene and add value to the data collected.
But, you, of course, want to know what the upgrade involves before you click the upgrade button! Well, now you can. You just click the Integration Version Log and review the changes. You'll know what remedial actions you need to take to upgrade successfully.
Business Value
Informed decision-making and risk mitigation by enabling smoother upgrades, minimizing unexpected disruptions, and ensuring system stability.
Versioned integration logs so that you know the changes that were made with each upgrade and the changes that were introduced with new upgrades.
Problem Solved
Users are provided with the information they need to upgrade successfully to new versions of integrations.
Upgrading Made Easier
Overview
You got the new version logs so you know what the upgrade involves.
But wouldn't it be nice if the fields that were deprecated were easy to identify?
Just click to remove and you're done!
Business Value
Reduces operational risk by preserving configurations and retaining mappings to identify deprecated fields for review and removal.
Problem Solved
Users can identify the fields that are deprecated and upgrade the integration more easily.
Enhanced Detection of Import Issues
Overview
The import records features is a powerful tool that you can use to import records. It checks the records that you import to ensure that you don't compromise the integrity of the data that is managed in Oomnitza. Mandatory fields missing? You can't import the records until you update the records in the spreadsheet and provide values for the mandatory fields. Oomnitza makes sure you keep your data clean and manageable and provides visibility of errors in the user interface, blockers and warnings, and in the generated log files.
Now, logs are generated even when the import is successful. What! Well, sometimes a successful import is just that, but sometimes, you might need more information.
For example, you use the create records option instead of the update option to import user records. And, one or more of the records that you import have already been uploaded to Oomnitza. Now, you can open the log file and review the status of the records - such as the records that were skipped because they already existed.
Business Value
Guarantees data completeness and accuracy, minimizing discrepancies and boosting user confidence in managing imports.
You not only gain visibility of failed imports but also of successful imports. You can check the status of each record that is imported.
Problem Solved
When importing records, users are now provided with information about successful imports so that they know, for example, when and why records are skipped or not updated.
Enhancing Custom Object Features
Subscription Reports
Overview
For system objects, you can use subscription or scheduled reports to share key information with your colleagues or members of external organizations. You can use advanced filters, saved searches, to configure the reports that you send. Now, you can schedule reports for the custom objects that you created.
Business Value
Improved visibility through automated email reports.
By extending scheduled reports to custom objects, you can
Share information with your colleagues to alert them of critical issues.
Share information with your colleagues to monitor endpoints.
Problem Solved
Users can create scheduled reports to share information.
Data Enrichment
Overview
You can use custom objects to enrich the data managed by Oomnitza such as adding key information that is not automatically streamed into Oomnitza.
And, to make it easy for users to select options, you can create dependent dropdown lists.
Business Value
Faster, more accurate data entry with filtered dropdowns
Data hygiene is ensured because users are presented only with valid options. For example, if users select San Francisco as a location, they can only select a building that is located in San Francisco.
Data accuracy is promoted because users can provide more detailed information such as the office building for an organization's office.
Problem Solved
Users can take advantage of dependent dropdown list and can create a dependent dropdown that comprises the Location system object and a custom object.
Security
Overview
To maintain data integrity, restrict access to data, and to make Oomnitza users' lives easier when data is enriched in Oomnitza, you can use field filters.
In this scenario, you restrict access to options and suboptions in a dependency dropdown list. Makes it easier for Ella to update asset records and ensures that the integrity of the data that is collected about assets is maintained - no user input required.
Business Value
Stronger access control and data consistency.
The benefits are as follows:
Fine-tune access to data at the field level to ensure users can only access the data that is required to complete their tasks.
Maintain data accuracy and hygiene as users can only select valid options.
Problem Solved
In dependent dropdown lists, access can be restricted to both the parent and child option.
Enhancements to Request Portal
Overview
Before, offerings were grouped by category. But, say you wanted to offer a bunch of offerings and the offerings had different categories? Like, a bunch of hardware, software, and whatever else you wanted to offer to onboarding employees?
To do this, we have introduced a new layer called 'Services'. A service, such as an onboarding service can contain multiple categories. And a category can contain multiple offerings.
To make it easier for users to get the things they need, they can simply add one or more offerings to their cart and go to the checkout.
Business Value
Streamlines multiple portal requests into one seamless submission—cutting friction, saving time, and boosting productivity.
Problem Solved
Easily group multiple portal requests into a single bundled submission.
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